AI Writing Guidelines

Turn AI writing risk into responsible practice

AI tools have changed how people write at work. But when they’re used blindly – without clear expectations and boundaries – your organisation can be exposed in all kinds of ways. One confidentiality breach or inaccurate claim can quickly become a reputational wildfire. That’s why every modern workplace needs custom AI Writing Guidelines in place. And we’re here to help you make it happen.

step 1

Consultation and analysis

We start by understanding how AI writing tools are currently being used in your workplace – along with any risks, challenges and opportunities. To do this, we consult with your key stakeholders and survey your staff. 

We’ll then share our findings and recommendations, providing a clear roadmap for developing your custom AI Writing Guidelines.

Discussing on Computer

step 2

AI Writing Guidelines outline

Next, we’ll prepare a detailed document outline for your approval. This will be aligned to the precise needs of your workplace – and may cover things like: 

  • Approved uses of AI
  • Prompting standards
  • Privacy rules
  • Fact-checking responsibilities
  • Approval pathways

You’ll have the chance to review the outline and confirm the level of detail before we draft the guidelines.

step 3

AI Writing Guidelines completion

We’ll develop a custom AI Writing Guidelines document that gives your team clear, plain-English guidance on how to use AI responsibly and effectively. It will outline how AI can support the writing process, while reinforcing employees’ responsibility for the accuracy and quality of the final message.

After you review the draft and provide feedback, we’ll refine the document accordingly and support the graphic design process if required.

Woman presenting to a room

step 4

Staff presentation

A strong document helps. But your people still need to understand how to apply the tactics and follow your rules.

We can present your guidelines to your team, explain the imperative behind them and answer any questions. This session helps turn the document from abstract theory into shared workplace standards.

If your team needs more training, we can also run a tailored AI writing workshop. This gives staff hands-on practice to use AI critically and apply the guidelines to the types of writing they produce every day.

Woman working on computer

step 5

Ongoing support and updates

AI tools will continue to evolve. So will the way your people use them. 

That’s why your guidelines should be treated as a living document. As new models, risks, use cases and expectations emerge, we can review and update the guidelines so they stay useful.

We can also support managers who are reviewing AI-assisted writing from their teams. This may include refreshers, practical examples, editing checklists or detailed guidance for sales, marketing, leadership or service teams.

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